ROSTR keeps injuries, rehab, availability and matchday squads in one place for your rehabilitator, coaches and players. Proper clinical records, without an elite budget.
The demo opens straight away with a fictional squad. No sign-up needed.
Built by a BASRaT-registered Sports Rehabilitator working in schools rugby.
A quick look round the demo club: a wellness flag, an injury, picking the 23 and what coaches and players see.
A 1st XV, 2nds, Colts and more, usually with one rehabilitator or physio and a handful of coaches. Up to five matchday squads, each with its own fixtures and team sheets.
Age-grade squads, parents who need to know, emergency contacts and allergies to hand on matchdays, and a concussion return that follows England Rugby's graduated timings.
From the post-match forms to the next kick-off, everyone works from the same picture. Coaches see what they need to pick a team; the medical detail stays with the people who need it.
Players answer a one-minute wellness form on their phone after every match: sleep, recovery, soreness, energy, eating and mood, plus any new pain and where. Worrying answers are flagged for the clinician and S&C coach straight away, and a new injury becomes an injury record in one tap.
Log an injury and move it through a staged return to play, with notes, tasks and an expected return date the coaches can see. Concussion follows England Rugby's graduated timings, with SCAT6 baselines and repeat tests side by side.
Players and parents say whether they can make each session. Coaches see it by position, so they know before training whether they have a front row, and who is coming but not fully fit.
Put the team on a pitch. ROSTR checks every name against the injury record and flags anyone unavailable, returning or on modified training before the sheet goes out.
Strapping and first aid are logged pitch-side, with head injuries in red. The team manager and clinician carry a medical pack with every named player's emergency contacts, allergies and injury history, ready for paramedics.
Every player gets their own login. On their phone they answer attendance for each fixture and training session, and fill in their wellness forms when one is due. Up to two parents or guardians can answer attendance for their child too.
Branded PDFs made from what you have already recorded, with your crest on every page. No retyping into Word on a Sunday night.
A plan the player can keep: the aim, precautions, and each exercise with a picture, sets, reps and how to do it.
Download the sample PDF
Every treatment on match day, with times, outcomes and whether parents were told. Head injuries stand out in red.
Download the sample PDF
The matchday squad on a pitch, plus the list, ready to print or send to the opposition.
Download the sample PDF
For the clinician and team manager: every named player's emergency contacts, address, allergies and injury history, ready to hand to paramedics.
Download the sample PDFAll samples use a fictional club. Try the demo to make your own.
Coaches see availability and the note you write for them, never clinical notes. The database itself checks every request, so this does not depend on the app behaving.
Anyone who can read medical records also signs in with a code from an authenticator app such as Microsoft Authenticator.
Each club or school's records are kept separate, in a UK or EU data centre. Remove someone's access and it ends straight away.
| Record | Rehabilitator | S&C coach | Team manager | Coach | Player |
|---|---|---|---|---|---|
| Availability and return dates | Yes | Yes | Yes | Yes | No |
| Injury notes and rehab | Yes | View only | View only | No | No |
| Wellness answers | Yes | Yes | A flag only | A flag only | Their own |
| Medical profiles and emergency contacts | Yes | View only | View only | View only | No |
| Home addresses and the medical pack | Yes | No | View only | No | No |
Parents see only their own child's fixtures and training. You can also add viewers, who see availability only.
I'm a BASRaT-registered Sports Rehabilitator working in schools rugby. ROSTR started as the tracker I built for my own programme, because I needed one place for injuries, rehab and who could play, that coaches could use too. Every feature comes from something that happens on a real matchday.
Free while you pilot it. After that, one price per club or school, paid yearly by invoice, with add-ons only if you need them.
Pilot clubs and schools use every feature free while we work out what they need most. After that, a founding price of £270 a year, fixed for two years.
For example, a club with three squads, two clinicians and eight coaches pays £570 a year.
Your squads, who looks after injuries and who picks the teams.
Your own private workspace with your name, squads and crest, plus a fictional demo squad to try it out.
Once your organisation has approved it, remove the demo data and import your players from a spreadsheet.
Leave a few details and we will get back to you to set up your workspace. We only use them to reply to you; see our privacy notice.
Only the people your organisation invites, and only as their role allows. The rehabilitator sees everything. The S&C coach can read the injury record, but not change it, and adds fitness top-ups, which a clinician approves for any player who is not fully available. The team manager, often the one speaking to the ambulance service, can read the injury record, home addresses and emergency contacts and make the matchday medical pack, but cannot change any of it, and must use two-step sign-in. Coaches see availability, medical profiles and emergency contacts, but not clinical notes. Viewers see availability only. The database checks every request, so this does not depend on the app behaving.
In a UK or EU data centre, on a database that keeps each club's or school's records separate. Before real player records go in, your organisation should approve the hosting and complete its own data protection checks. We can share a DPIA template to start from.
Each person is invited by email and creates their own ROSTR login. You choose their role, and you can remove someone's access at any time; it ends straight away. Owners and clinicians, who can see medical records, also sign in with a 6-digit code from an authenticator app such as Microsoft Authenticator, so a stolen password alone opens nothing private. Anyone else can switch it on too. Players, and up to two parents or guardians for each player, get their own login to the player portal, where they answer attendance. They see only their own fixtures and training, never anyone's records.
Only clinicians and the S&C coach see the answers. Coaches and the team manager see only that a player has a flag, so they know to check with the clinician. Parents don't see the forms; the player fills them in. A form opens automatically after each match the player was named in, and on the weekly day your lead clinician picks, which they can add to any training session.
Yes. We set up your workspace with you during the pilot, and there are short guide videos. The demo has the same screens, filled with a fictional club, so staff can try everything before using real records.
For now, yes. Positions, matchday squads and the concussion return are built around rugby union.
Nothing during the pilot. After it, pilot organisations pay a founding price of £270 a year, fixed for two years. The standard price is £360 a year.
Yes. Records can be imported from a spreadsheet, and organisations moving from the earlier tracker can bring everything across in one file.
